Privacy

The short version: you can use the Planner without telling us anything, and organisers never learn who you are.

Without an account

Searching and browsing need no account. Your choices live in the page address, not in a profile. We set one first-party cookie with a random ID so we can count visits and avoid double-counting — it identifies a browser session, not a person, and is never shared. If you choose how far to look, a second cookie remembers that distance until you close your browser. There are no advertising or third-party cookies, and no tracking scripts.

If you sign in

• Your email address, to sign you in. No password is stored.
• Whether you asked for email updates, when, and which kinds — only if you ticked the box. Creating an account doesn’t sign you up to anything.
• What you save to My Week and your favourites.
• Family members: an optional first name and a date of birth, so we can match ages. We never ask for surnames, schools, photos or medical information.
• Pets, if you choose to add them: the kind of pet, an optional name and, for a dog, an optional size. Nothing else — and a pet is only ever a hint for finding things like dog-friendly days out, never a reason to email you.

Only you can see this. Our own admins cannot read your family or your week — the database enforces it.

Email

Two kinds, kept apart. Account emails — a sign-in code, a confirmation, something you need to know about your account — arrive whether or not you want updates. Email updates — weekend roundups, new activities, school holiday ideas, Planner news and, clearly labelled, the occasional word from a local partner — arrive only if you ticked “Keep me updated” or turned them on in your account. You choose which kinds you get, and every update has an unsubscribe link that works in one click without signing in.

We record when and how you opted in, so we can show we had your permission. We never sell or share your address; organisers and partners see only totals — never who is subscribed. Emails are sent for us by Resend.

What organisers see

Only totals — for example, how many people viewed an activity or added it to their week. Never your name, your children, their ages, your week or your calendar. When you follow a link to an organiser’s website, the link says it came from Grantham Planner and nothing about you.

How you found us

When a visit starts, we note how it arrived — for example a QR code on a table in a local venue, a friend’s link, Capital Corner, a search engine, another website (just its name, never the page), or typed in directly — using the same visit cookie described above. If you then create an account, we keep how that browser first arrived with the account, so we can see which ways of finding the Planner are useful. We report all of this only as totals.

After scanning a table topper you may be asked, optionally, where you found it. Your answer helps us support local venues. It’s treated as a rough guide, not as proof of where you were, and venues only ever see totals — never who scanned or what anyone did next. If you type a venue we don’t list, we keep just that name for our team to look at. If you’ve turned analytics off, none of this is linked to you.

Invite links

If you have an account, you get a personal invite link and QR code to send to friends yourself — we never message anyone for you. When someone opens your link, we remember its code in a cookie for 30 days, so that if they create an account we can tell you a total: how many people opened your link and how many joined. You never see who. If you’ve turned analytics off, the cookie isn’t set and nothing is linked.

Location

If you use your location or a postcode, it’s used to measure distance for that search. A shared location is rounded to about 100 metres. When a search finds nothing, we record the postcode district (like “NG31”) — never the full postcode — so we can see what the area is missing.

Deleting your data

You can delete your account from your account page. Your week, favourites, family details and pets are removed with it.